Cosplay Contests

East European Comic Con will host a single Cosplay Competition on Sunday, 29th of August 2021, during the Second Session of the day (16:00 – 21:00). The General Cosplay Competition for this year will only include a Solo Competition.

 Please read the rules below.

 1. General regulations.

  • This set of Rules describe the exact way in which the Cosplay Contest of the East-European Comic Con will take place. Any ulterior changes will be announced on the official site of the Event.

  • Each and every one of the participants must read, accept and respect the given Rules.

  • The cosplay competition takes place on Sunday, 29th of August 2021, during the Second Session of the day, from 17:00 to 17:55.

 

 

2. Registration

General Cosplay Competition (GCC) –

  1. Participation in this competition is not age-restricted. Contestants below 18 years of age must produce a written statement/declaration signed by one of their parents or legal tutors, who will authorize the under-aged competitor’s participation. The declaration will also include a copy of the Identity Card belonging to the parent/tutor who signed. 

  2. Registration to this Competition will be done by filling the registration form published on the Website. Any registrations sent after the posted deadline will not be taken into consideration.

  3. Due to safety constraints, there is a limited number of participants (max. 20 contestants). If there are more than 20 participants, there will be a preselection held with our Jury after the Registration has completed to select the contestants. The rest will be placed on the waiting list in case others decide to withdraw from the competition. 

  4. All information submitted in the form is final. No modifications are permitted unless the organizing team specifically requests it. Participation in the contest will be confirmed within 10 days after the registration period has closed.

  5. The number and type of prizes will be:

    1. Best solo cosplay, Best Prop, Best Technique

    2. The Comic-Con staff may add or change the prizes, in case of emergency and according to the Jury’s advice.

  6. A contestant will not receive two prizes on the same day ( ex. Best Costume and Best Prop at the same time).

 

3. General conducting rules

  1. Obscene gestures or words towards the other competitors, volunteers, Jury, audience or people in charge/organisers are strictly forbidden.

  2. The participants must follow instructions given by Staff at all times. Any disobedience will result in a penalty.

  3. The Jury’s decision is final, cannot be taken back and must be accepted as such. All potential issues and disagreements can only be expressed outside the event’s location, in order not to disturb the other competitors or spectators. Participants are permitted to ask the Jury for supplementary explanations in private, only after the awards ceremony has ended.

  4. All participants must be present in due time for the cosplay activities (judging and stage performance).

  5. If contestants fail to show up for the competition without previously announcing, they will be banned from competing at any Comic Con partner events. An emergency phone number will be provided via email.

  6. If contestants fail to answer the emails sent by the organizing team that need to clarify issues regarding the registration, they will be disqualified from the competition. 

  7. Those who do not respect these conducting rules will be disqualified from the contest.

 

4. The organization and the sequence of events of the competition

  1. The solo contest requires individual participation and will underline the importance of the costumes crafted by the participants, combined with the presentation on stage, through a performance.

  2. Competitors may bring props to use on stage, as long as these do not interfere with the development of other performances or events which are being carried out on stage (due to their weight, heaviness or the time needed to move them around etc.). Competitors are not allowed with confetti, fake snow or any other props made out of small parts that are hard to get off stage or hard to clean.

  3. Jumps from stage or any other stunts that may hurt participants or spectators are strictly forbidden.

  4. Types of costumes accepted:

    1. Cosplay inspired by any character (manga, anime, series, games, animations, movies etc.) or by a real person (actor, singer, media personality etc.) is accepted, as well as crossplay, genderbend cosplay. Human versions of animal characters are allowed as well, but might get lower points for resemblance with the reference, as well as genderbend versions. Cosplay inspired by fanart is allowed, as long as the artwork is not made by the cosplayer themselves.

  5. The cosplay competition has two stages:

    1. Judging, during which the participants will meet with the members of the Jury to discuss and present their self-crafted costumes and props. This phase will take place before the stage performance in strictly defined time intervals, behind closed doors (public will not be permitted access). Each solo contestant will have around 2-3 minutes with the jury. The time slot granted to the cosplayer is non-negotiable, and if missed, we will not grant another one, resulting in disqualification from the contest.

    2. Stage performance, during which the competitors will put on display the costumes they have created together with their skits/performances. This part of the contest will be carried out in the presence of the jury and the public, on the main stage.

  6. Time-frames given to the contestants on stage are:

    1. Solo category – up to 1:30 minutes for each performer

  7. The cosplay area will be for judging only. Changing rooms will be provided separately and storage will not be available for personal items at either location. Stage props are exempt from this policy.

  8. Participants will be allowed in the cosplay area on the day of competing together with a helper only if necessary.

 

5.    Requirements included in the registration form and useful information about it:

  1. You will need to fill in a Name, Nickname, email address and phone number. Nicknames will be used for introducing the contestants on stage. If there is no nickname, the real name will be used.

  2. Collage of images of the chosen character for the competition (called reference photos), out of which at least one has to show the full costume (3:4 image ratio, minimum resolution demanded:800×600). These images must present different angles of the same costume, with the purpose of informing the Jury in the best way possible.

  3. Images snapped during the stages of crafting the costumes (WIP or work in progress photos), which explain to the Jury clearly the concept or the idea used by the participant (optional) – maximum 10 photos or 10 collage photos.

  4. (optional) Image of completed costume being worn by the contestant.

  5. An audio file with the sound of the skit or the performance. The format must be .mp3 to 128, 160 or 192 kbps with CBR. The audio file will be no more than 1 minute and 30 seconds long. Video files are not accepted. Please do not send links to youtube or ask us to edit your audio files. Contestants must provide their own audio support.

  6. A short description of the stage performance, required so that the volunteers can intervene as fast as possible, in case of need. Please do not tell us the idea behind your performance, but exactly what you plan to do on stage (eg. I will walk from side to side and then do some fighting moves / I will do a dance the first 30 seconds and then I will do a dramatic monologue/etc). Please try to keep it concise, you have a 500 characters limit.

  7. Other requirements and observations( props that will be brought to stage, important details etc.). EECC does not provide any stage props for the contestants (except for a table and a chair if needed)! All the contestants must bring their own props for the competition!

  8. We will have a maximum of 20 participants in the contest. In the event that we will have more than 20 entries, a preselection will be held with our jury after the registration period has concluded in order to select the required number of participants. 

  9. After registration, we will review your files and confirm your registration within 1-5 business days. Participation in the contest will be confirmed within 10 days after the registration period has concluded.

 

6.    Judging rules for all the costumes:

  1. The share of scores is 50% craftsmanship – 50% performance:

    1. The craftsmanship score is 50% of the total and is detailed as follows: 20% resemblance to the reference, 20% technique (quality of work, choice of materials, difficulty of techniques, cleanliness of work) and 10% complexity ( number of techniques and types of materials used, overall difficulty of the costume).

    2. The performance score is 50% and is detailed as follows: 25% performance plan ( how well thought is the performance, if it represents the portrayed character(s), if the props are properly used within the performance plan, sound quality) and 25% stage presence (acting and mimic, movement on the stage, lack of stage fright).

  2. The Jury members will be announced on the event’s website and social media.The staff may change members of the Jury, in case of emergency.

 

7.    Weapons and costumes policies

  1. Weapons and costumes must be created in an unprofessional manner, in order to be admitted to the contest. The term „unprofessional” means that a costume must be made by the participant, by a member of the team or by a family member, with direct involvement of the contestant in the creative process.

  2. Access to the contest is allowed for bought costumes and “closet” cosplay, as long as the fact is specified to the Staff and Jury. The contestant should be aware that the costume itself will not be scored as part of the final grade. Contestants with bought costumes that fail to notify the Staff and Jury will be disqualified and will not be allowed to participate in future editions.

  3. According to legislation, we are obliged to establish some limits for the accessories and props permitted during the contest: knives, swords, Shuriken etc. They have to be made from non-metallic materials. In some particular cases, metal props are accepted, but only with the agreement of the Staff. Contact us at [email protected] for details and further confirmation. The objects must not have sharp edges (the blades have to be blunt) or tips (which have to be rounded). The bows will not have wire and the arrows will not have pointy tips. Guns and replicas of weapons must be marked with a yellow or orange circle on their tip, indicating that they are fake.

  4. Prohibited items:

    1. Replica swords/katanas/other bladed weapons made of metal

    2. Weapons with any type of ammunition (plastic balls, staples etc)

    3. Airsoft weapons 

    4. Metal chains longer than 20 centimeters (if they are longer, they must be made of another material or plastic). 

    5. Fire-crackers, fireworks, glitter, confetti, pyrotechnical devices or anything that can jeopardize the competition. No smoke/fog machines.

  5. Parts of costumes that are made out of metal are allowed, as long as they are not dangerous to the visitors of the convention, meaning no sharp edges or pointy edges/tips. In case somebody brings a costume that can be deemed as dangerous, the staff will kindly ask the cosplayer not to wear the costume in the venue or he/she will be asked to leave the premises. Anyone not respecting these rules will be disqualified.

  6. The performances will be PG13. Any gestures, obscene dances or with sexual implication are not allowed on stage. Exhibitionism is not accepted. Jokes with sexual innuendo are not allowed, unless the non-sexual meaning is at least as easily understood as the sexual one. Offenses will result in a penalty.

  7. Costumes must be also within public decency limits. East European Comic Con is targeting a wide audience-range (as well as under-aged children), so the performers must wear costumes which are not offensive and can be viewed by the general public. The minimum accepted is a bathing suit. Any type of thongs, see-through or very small underwear will be covered by a cape/ short pants/skirt/dress etc.

 

8.    Clauses and final terms

  • Before signing up, the participants will make sure that they have read the full Regulation and that they have understood all the Rules. For any questions or issues, the e-mail address [email protected] is at your service.

  • The organizing team and the staff have the right to change and modify the Rules and Regulations and to announce the modifications on the website.

  • The exact time-frames for the judging, the contests and all the other events will be communicated via email to the contestants and will be thoroughly respected. Please check your emails on a regular basis to see if you have received any news from our team.

 

 

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