The participants of the contests will have free access at EECC, ONLY on the day that the Cosplay Contest is taking place. All participant are required to be on stage for the Awards Ceremony. Saturday for ECG Qualifier and Sunday for the EECC Cosplay Contest.

„Cosplay” was born by combining the terms „costumes” and „play”. This particular activity means that one must be able to embody in the best way possible a chosen character either from the real world, or an imaginary one (may it be a movie, a book or a video game hero, a comics character etc.)

The Cosplay Contest is for all the people truly passionate about animations and comics, movies and video games, who wish to give life to their favorite character. These persons, also known as „cosplayers”, are supposed to make their own costumes, which have to be as similar as possible to the ones worn by the chosen characters. Even the tiniest details will be taken into consideration: the seams and stitches, the materials used as well as the elements of adornment. It will also matter greatly the way in which the cosplayer manages to replicate and to imitate the gestures, the manner of speaking and the non-verbal language of their character of choice.

In the last few years, the Cosplay phenomenon has become widely known on an international level, even though in its beginnings it was seen as a secondary activity. Cosplayers from all over the world are competing between each other through their abilities to perfectly imitate the characters that they wish to portray, but also through their self-made increasingly-complex and spectacular costumes.

European Cosplay Gathering

East European Comic Con is hosting the qualifier for European Cosplay Gathering (ECG) competition. The qualifiers are open to citizens with residency in Romania. The winners will represent Romania at the the Grand Finals in July (Paris, France) @ Japan Expo having the travel and accommodation covered.

The qualifiers will take place on Saturday from 13:00 for both groups and solo acts.

The Jury will be composed of international cosplayers with a vast experience in participating in competitions, crafting and performing. They will be announced at least 20 days before the competition.

Rules and regulations of the European Cosplay Gathering competition

European Cosplay Gathering (ECG) qualifier rules for East European Comic Con

General information

1.a. ECG is an international cosplay competition held at Japan Expo, in Paris. This year it takes place between July 6th and 9th. Competitors need to qualify at an event in their own country in order to participate in the finals in Paris.

1.b. East European Comic Con (EECC) is the event where Romanians can qualify to represent their own country in the finals and the contest takes place Saturday, the 6th of May 2017. The hour will be later announced on the website www.comic-con.ro .

1.c. Since EECC’s date is close to the ECG final date, all the rules that apply to the finals for the contestants must apply to the qualifiers as well, since the contestants will most probably have too little time to make new costumes for the finals.

1.d. The contestants that qualify for the finals will have their trip to Paris paid, accommodation during Japan Expo (from the 5th of July to the 10th), meals included, transportation from the hotel to the venue, entrance pass for Japan Expo. Helpers are allowed, one for the solo contestant, one for the team.

1.e. The contestants must be 18 years old before the beginning of Japan Expo (the 6th of July 2017).

  1. Themes, categories & number of participants

2.a. During the ECG Finals (at Japan Expo in July), participants may perform in costumes representing characters from anime, manga, comics, video games, movies, TV series, comic books, J-Music. The costumes must have official reference therefore, personal creations and fanarts are not allowed in this contest. Each entry must be submitted and validated by the Cosplay Organizers.

2.b. People may participate solo, or in a duo or trio. People wishing to participate as duo or trio must wear costumes from 2 or 3 characters of the same source (for example, Kamui from X and Lina from Slayers cannot belong to the same group). This restriction applies also to sources from the same global license (example: You can’t mix characters from two different “Soul Calibur” games…)

2.c. In case of litigation about the legitimacy of the material, the Cosplay Organizers have the final decision.

2.d. Romania will be represented by one solo representative and one group (duo or trio)

2.e. The shows are open to any public, of any age and sensibility, therefore the participants’ costumes and performances must be made for the widest audience.

  1. Performances & costumes

3.a. Any costume presented by the participants has to be mostly hand-made. Each participant must have made at least 80% of his costume himself/herself. Help from friends or relative is tolerated as long as majority of the work done by the participants. Any purchased or commissioned costume will be refused for the registration. Any part of the costume not made by the participant must be declared. Failing to do so will result in penalties or disqualification.

3.b. For individuals, the performance can last maximum for 1 minute and 15 seconds. For groups (duo/trio), the performance can last a maximum of 2 minutes and 30 seconds.

3.c. Contestants who fail to submit an audio/video file within the time length mentioned above will not be able to participate in the competition.

3.d. It is possible to have an audio or video accompaniment. However, in the regards of the show and for the audience’s comfort, videos are only allowed as introductions lasting 30 seconds at most. These 30 seconds are part of the whole performance time allowed.

3.e. The formats accepted are mp3 for audio and mp4, avi, mpg, wmv for video. HD video files are required to ensure the quality of the show.

3.f. No audio or video montage will be made by the Cosplay organizers, before or during the shows.

3.g. We are not allowed to lend you a microphone for your performance. If it contains some voice, we suggest you to record it. It is allowed to use the official voice and dubbing in your performance.

3.h. If the performance includes voices, they will have to be in English, so the majority of the public understands.

3.i. Work in progress photos can be uploaded in the registration form linked at the end of the rules. The jury members will be able to see the photos during the pre-judging.

  1. Eligibility and registering

4.a. The representatives’ nationality must be the same from the country of the event (Romania). Participants from another nationality but owning a “Permanent residency card” (or equivalent document depending on the country legislation) can enter the selections from the country they live in. However, they are not allowed to take part in the selections of their nationality country for the same season.

4.b. In case that the selected representatives wouldn’t be able to attend the finals, the first runner-up will take their spot.

4.c. The participants must provide all the documents and material required by the Cosplay Organizers. Failing to do so will result in penalties or disqualification.

4.d. For the group category, one member will be designated leader and will have the responsibility to send all the required documents and material to the Cosplay Organizers on behalf of his/her group.

4.e. Requirements in the registration form:

  1. Full name, e-mail address, phone number.
  2. Nickname, for those who have one. Nicknames will be used for introducing the contestants on stage. If there is no nickname, the real name will be used. Group name for the group category in stead.
  3. Personal Identification Number or ID number for non-Romanian citizens (the participant using a fake Personal Identification Number will be disqualified).
  4. The name of the character and its source (anime, movie, game, comic, manga, artwork, etc)
  5. Images of the chosen character for the competition (called reference photos), out of which at least one has to show the full costume (minimum resolution demanded:800×600).These images must present different angles of the same costume, with the purpose of informing the Jury in the best way possible. In the case of groups, one single image with all its characters is also requested. (could be a collage) .
  6. (optional) Images snapped during the stages of crafting the costumes (WIP or work in progress photos), which explain to the Jury clearly the concept or the idea used by the participant (optional) – maximum 10 photos or 10 images containing several photos.
  7. An audio file with the sound of the skit or the performance. The format must be .mp3 to 128, 160 or 192 kbps with CBR. Its duration must respect the specifications made to the 4j. point. Video files are not allowed. Please do not send links to YouTube or ask us to edit your audio files. Contestants must provide their own audio support.
  8. A short description of the stage performance, required so that the volunteers can intervene as fast as possible, in case of need. Please do not tell us the idea behind your performance, but exactly what you plan to do on stage (eg. I will walk from side to side and then do some fighting moves / I will do a dance the first 30 seconds and then I will do a dramatic monologue/etc)
  9. Other requirements and observations(lighting, props that will be brought to stage, details etc.). EECC does not provide any stage props for the contestants (except for a table and a chair of needed)! All the contestants must bring their own props for the competition!
  10. After the registration, a member of the staff will contact the participant or the group leader to settle all the special details, if needed. If you haven’t received any email within a week from registration, please contact the cosplay staff at [email protected]

4.f. The contestants must submit all the information required until the limit date (the 26th of April 2017, 11:59 pm) or they will be disqualified.

  1. Judging criteria and the jury

5.a. The members of the jury are cosplayers from outside Romania and they are the ones who decide on the winners. An official ECG Officer and a member of the Cosplay crew will be present during the deliberation to make sure the rules, regulations and criteria are well respected during the discussions.

5.b. Each member of the jury can give 10 points for the costume and 10 points for the performance.

  • Costume: Craftsmanship, Resemblance to the original, Details, Technical choices, Finishing touches.
  • Performance: Quality of the show, inventiveness, entertainment, direction, quality of the media.

5.c Stage props are not included in the costume grading, but will be considered and have impact on the performance mark depending on their usefulness during the performance.

5.d. Simple customization to enhance the look on stage or the performance will be tolerated as long they don’t modify or look inappropriate compared to the general aspect of the costume, otherwise penalties will be applied on the costume mark at the appreciation of the jury.

5.e. One final criteria that will influence the jury decision is “the balance”. It represents the amount of effort that was made on the costume as well as the performance. If one of the criteria is completely overlooked, the balance will be negative; if efforts were made but could have been clearly improved the balance will be neutral; and finally, if the participants gave their all in both domains the balance will be positive.

  1. Participation restrictions

6.a. Each participant must compete with the costume he announced during his/her registration.

6.b. Apart from the costume used during his/her selections, each participant is not allowed to enter the ECG Finals with a costume previously awarded by a selection or a prize at any other International competition event (International competition event is a cosplay competition with qualifiers at different other events, previous to the finals).

6.c. Any representative from the previous year is not allowed to enter and be selected in the same category he/she was selected in last year. (A solo representative can’t compete in the solo category in the year following his selection, however he’s allowed to enter the Group category).

6.d. Any representative selected twice in three consecutive years, regardless of the category, won’t be allowed to enter for two years. After this two years restriction, he/she will be then be allowed to enter any category.

6.e. A group representative is not allowed to enter the group selections category the year after he was selected, even if he/she changes partner(s).

  1. Props and limitations

7.a. Each solo or group entry is allowed, a maximum of three props:

One main prop of 20kg maximum, which can be easily carried by 2 staff members in one go

Two medium props of 8 kg each maximum, which can be easily carried each by 1 staff members in one go

Beyond this limit, any other smaller props will have to be placed by the participants on stage in one go under 15 seconds and have them ready to start their performance. Weapons and accessories held in hand don’t count in this limit.

7.b. The participants are responsible for the construction and resistance of their props on the stage. These accessories must be solid and stable enough to be carried without special care.

  1. Safety and weapon regulations

8.a. Regarding safety issues, pyrotechnics (fireworks, firecrackers, lighters, inflamed or incandescent objects, candles) is forbidden.

8.b. Liquids are forbidden on stage (water guns, full bottles…).

8.c. Weapons (sword and blade replicas) are forbidden, except the ones made by the participants as long as they are no threat to anyone.

8.d. Confetti, glitters are forbidden on stage.

8.e. The organization has the right to interrupt any performance that could be dangerous to the participants or the nearby audience.

8.f. According to legislation, we are obliged to establish some limits for the accessories and props permitted during the contest: knives, swords, Shuriken etc. They must be made from non-metallic materials. In some particular cases, metal props are accepted, but only with the accept of the Cosplay crew. Contact them at [email protected] for details. The objects must not have sharp blades (the blades must be blunt) or tips (which have to be rounded). The bows will not have wire and the arrows will not have pointy tips. Guns and replica of weapons must be marked with a yellow or orange circle on their tip, indicating that they are fake. Weapons with any type of ammunition (plastic balls, staples etc) are strictly forbidden. Airsoft weapons are not allowed. Metal chains longer than 20 centimeters are not allowed (if they are longer, they must be made of another material or plastic). Parts of costumes that are made from metal are allowed, as long as they are not dangerous to the visitors of the convention, meaning no sharp edges or pointy edges/tips. In case somebody brings a costume that can be deemed as dangerous, the staff will kindly ask the cosplayer not to wear the costume in the venue or he/she will be asked to leave the premises.

  1. Additional information

9.a. The participants are allowed to bring a different costume for the finals, provided that the ECG Cosplay Organizers approve it.

9.b. Every participant must bring 3 costumes to France for the different days and events during the ECG Finals. (one for the finals and two for other ECG related events)

9.c. For any questions, please write to [email protected] and we will gladly answer.

Sign up for the ECG National Qualifier

EECC Regular Cosplay Contest

Comic Con will host a Cosplay competition, that focuses on both craftsmanship and performance and it has the following categories:

  • The Solo Cosplay Category: participation will be only individual, the competitor showcasing a very well assembled and complex costume of his own. The grade given by the Jury for the costume represents 50% of the final grade, and the given performance of maximum 1:30 minutes will be graded with another 50%.

  • The Group Cosplay Category: it applies to groups of 2 members up to 6 members. 50% of the final grade is given by the jury for the costumes the participants made  and the rest  (50%) will be based on the performance held by the contestants as a group.

Both Solo and Groups categories will take place on Sunday.

The Jury will be composed of international cosplayers with a vast experience in participating in competitions, crafting and performing. They will be announced at least 20 days before the competition..

Rules and regulations of the East European Comic Con Cosplay competition
EECC Sunday (Regular) Cosplay Contest Comic Con will host a Cosplay competition, that focuses on both craftsmanship and performance and it has the following categories: 
  • The Solo Cosplay Category: participation will be only individual, the competitor showcasing a very well assembled and complex costume of his own. The score given by the Jury for the costume represents 50% of the final score, and the given performance of maximum 1:30 minutes will be scored with another 50%.
 
  • The Group Cosplay Category: it applies to groups of 2 members up to 6 members. 50% of the final score is given by the jury for the costumes the participants made and the rest (50%) will be based on the performance held by the contestants as a group. Time limits for groups are maximum 2 minutes for 2-3 people and maximum 4 minutes for 4-6 people.
Both categories take place on Sunday, the 7th of May 2017.The Jury will be composed of international cosplayers with a vast experience in participating in competitions, crafting and performing. They will be announced on www.comic-con.ro and its social media sites.  Rules and regulations of the East European Comic Con Sunday Cosplay competition 
  1. General Regulations
  2. This set of Rules describe the exact way in which the Cosplay Contest of the East-European Comic-Con will take place. Any ulterior changes will be announced on the official site of the Event.
  3. Each one of the participants must read, accept and respect the given Rules.
  4. The regular cosplay competition takes place on Sunday, the 7th of May 2017. The European Cosplay Gathering qualifiers take place on Saturday, the 6th of May. For more details about it, please find the rules for ECG above.
 
  1. Registration
  2. Participation to this competition is not age-restricted. Contestants below 18 years of age must produce a written statement/declaration signed by one of their parents or legal tutors, who will authorize the under-aged competitor’s participation. The declaration will also include a copy of the Identity Card belonging to the parent/tutor who signed. When it comes to Group Registrations, the person in charge must be able to show all the statements signed by the parents/tutors of the under-aged members of the group.
  3. Registration to this Competition will be done by filling the form linked at the bottom of the rules. The registration period is until Wednesday, the 26th of April, 11:59 p.m., GMT +2. . All registration requests made after the given deadline will not be considered.
  4. There is a limited number of contestants allowed to participate for this day of competition, working on the principle of first come, first served. We have a limited time on stage and when the performance audios times reaches a certain added limit, we will draw the line. Contestants registered in the period mentioned above, but that surpass the limit will be notified. In case of later dropouts, they will be allowed to participate if they wish to.
  5. Contestants are allowed to participate with the same costume on both days of cosplay competition (Saturday and Sunday), but only if their performances are different - different audio and different performance/acting on stage. Our audience comes both on Saturday and Sunday and we do not want them to watch performances on replay.
  6. Group registration will be made by only one person, the group-leader, who will fill in the form with the personal details of each group-member.
  7. The completed registration form will allow all participants to come Friday between 15.00 and 18.00 to the Cosplay InfoPoint to collect their competition badge and wristband.
  8. If the competitors wish to revise the content of their registration form after it has been submitted, they must send an e-mail to [email protected] . We cannot guarantee that all modification requests will be handled.
  9. The number and type of prizes will be: Best solo cosplay, Best Prop, Best Technique, Best Group. The Comic-Con staff may add or change the prizes, in case of emergency and according to the Jury’s advice.
 
  1. General conducting rules
  2. Obscene gestures or words towards the other competitors, volunteers, Jury, audience or people in charge/organizers are strictly forbidden.
  3. The participants must follow and respect at all times the instructions related to organizing given by the volunteers. Under no circumstance are the contestants allowed to act out of their own free will during the preparations of the contest and while the contest is taking place.
  4. The Jury’s decision is final, and cannot be taken back and must be accepted as such. All potential issues and disagreements can only be expressed outside the event’s location, in order not to disturb the other competitors or spectators. Participants are permitted to ask the Jury for supplementary explanations in private, only after the awards ceremony has ended.
  5. All participants must be present in due time for the cosplay activities (judging and stage performance).
  6. The ones who will not respect these conducting rules will be disqualified from the contest.
 4.The organization and the sequence of events of the competition
  1. The contest is separated into two categories as follows: the solo category and the group category. The two categories take place together on Sunday. The solo and group performances will be mixed and the order of the performances will be randomized.  The time-frame for the Sunday competition will be announced later on the event website.
  2. The solo contest requires individual participation and will underline the importance of the costumes crafted by the participants, combined with the presentation on stage, though a performance.
  3. The group contest requires groups of 2 people up to as much as 6 people. Both craftsmanship and performance are taken equally into consideration during judging.
  4. All contestants may use the lighting available on the stage. Special requests will be thoroughly described in the competition registration form, but we do not guarantee that all the requests can be handled (example: 0:00 – dim light for 5 seconds and then goes slowly to bright; 0:20 – spot light on the contestant for 15 seconds; 0:50 – overall red light on the stage; 1:10 – red spotlight on the contestant and it slowly goes to dark in the next 15 seconds)
  5. Competitors may bring props to use on stage, as long as these do not interfere with the development of other performances or events which are being carried out on stage (due to their weight, heaviness or the time needed to move them around etc.). Competitors are not allowed with confetti, fake snow or any other props made from small parts that are hard to get off stage or hard to clean.
  6. Participants will have access to a microphone, but it would be preferable that the potential dialogues of the performance would have been already recorded.
  7. Jumps from stage or any other stunts that may hurt participants or spectators are strictly forbidden.
  8. Cosplay inspired by any character (manga, anime, series, games, animations, movies etc.) or by a real person (actor, singer, media personality etc.) is accepted, as well as crossplay, crossover & genderbend cosplay. Human versions of animal/creature characters are allowed as well, but all of the above mentioned might get lower points for resemblance with the reference. Cosplay inspired by fanart is allowed, as long as the artwork is not made by the cosplayer him/herself.
  9. The cosplay competition has two stages (it applies on both days, Saturday and Sunday):
i.1. Judging, during which the participants will meet with the members of the Jury to discuss and present their self-crafted costumes and props. This phase will take place before the stage performance - and after it, if there is not enough time to finish judging all contestants before the performances, behind closed doors (public will not be permitted access). Each solo contestant will have around 2-3 minutes with the jury. Groups can meet the jury together, especially if working on the costumes was a group effort. The amount of time a group gets with the jury is about 2-3 minutes for each member of the group.i.2. Stage performance, during which the competitors will put on display the costumes they have created together with their skits/performances. This part of the contest will be carried out in the presence of the jury and the public, on the main stage.
  1. Time-frames given to the contestants on stage are:
j.1. Solo category - up to 1:30 minutes for each performerj.2. Group category:j.2.1. 2-3 participants – max. 2 minutesj.2.2. 4-6 participants – max. 4 minutes
  1. Participants will be allowed in the cosplay area on the day of competing together with a helper only of necessary.
 
  1. Requirements included in the registration form
  2. Full name, e-mail address, phone number.
  3. Nickname, for those who have one. Nicknames will be used for introducing the contestants on stage. If there is no nickname, the real name will be used. Group name for the group category in stead.
  4. Personal Identification Number or ID number for non-Romanian citizens (the participant using a fake Personal Identification Number will be disqualified).
  5. The name of the character and its source (anime, movie, game, comic, manga, artwork, etc)
  6. Images of the chosen character for the competition (called reference photos), out of which at least one has to show the full costume (minimum resolution demanded:800x600).These images must present different angles of the same costume, with the purpose of informing the Jury in the best way possible. In the case of groups, one single image with all its characters is also requested. (could be a collage) .
  7. (optional) Images snapped during the stages of crafting the costumes (WIP or work in progress photos), which explain to the Jury clearly the concept or the idea used by the participant (optional) – maximum 10 photos or 10 collage photos.
  8. An audio file with the sound of the skit or the performance. The format must be .mp3 to 128, 160 or 192 kbps with CBR. Its duration must respect the specifications made to the 4j. point. Video files are not allowed. Please do not send links to YouTube or ask us to edit your audio files. Contestants must provide their own audio support.
  9. A short description of the stage performance, required so that the volunteers can intervene as fast as possible, in case of need. Please do not tell us the idea behind your performance, but exactly what you plan to do on stage (eg. I will walk from side to side and then do some fighting moves / I will do a dance the first 30 seconds and then I will do a dramatic monologue/etc)
  10. Other requirements and observations( lighting, props that will be brought to stage, details etc.). EECC does not provide any stage props for the contestants (except for a table and a chair if needed)! All the contestants must bring their own props for the competition!
  11. After the registration, a member of the staff will contact the participant or the group leader to settle all the special details, if needed. If you haven't received any email within a week from registration, please contact the cosplay staff at [email protected]
  12. Only the organizing team of the cosplay contest will have access to the information from the registration forms, which will under no circumstances be made public.
 
  1. Judging
  2. Members of the Jury, specialized in specific fields, will score the contestants.
  3. The share of scores is 50% craftsmanship - 50% performance for both days of the competition and for both categories (solo and group):
b.1. The craftsmanship score is 50% of the total and is detailed as follows: 20% resemblance to the reference, 20% technique (quality of work, choice of materials, difficulty of techniques, cleanliness of work) and 10% complexity (number of techniques and types of materials used, overall difficulty of the costume).b.2. The performance score is 50% and is detailed as follows: 25% performance plan (how well thought is the performance, if it represents the portrayed character(s), if the props are properly used within the performance plan, sound quality) and 25% stage presence (acting and mimic, movement on the stage, lack of stage fright).
  1. The Jury members will be announced on the event’s website. The staff may change members of the Jury, in case of emergency.
 
  1. Weapons and costumes policy
  2. Weapons and costumes must be created in an unprofessional manner, to be admitted to the contest. The term „unprofessional” means that a costume must be made by the participant, by a member of the team or by a family member, with direct involvement of the contestant in the creative process.
  3. It is strictly forbidden the access to the contest with costumes which are bought or entirely custom made by others. The only exceptions made are regarding costumes having SOME pieces or accessories bought, provided that most of the costume is created manually. The competitor must know that the final score will be influenced by other people’s intervention in the making of the costume.
  4. According to legislation, we are obliged to establish some limits for the accessories and props permitted during the contest: knives, swords, Shuriken etc. They must be made from non-metallic materials. In some particular cases, metal props are accepted, but only with the accept of the Cosplay crew. Contact them at [email protected] for details. The objects must not have sharp blades (the blades have to be blunt) or tips (which have to be rounded). The bows will not have wire and the arrows will not have pointy tips. Guns and replica of weapons must be marked with a yellow or orange circle on their tip, indicating that they are fake. Weapons with any type of ammunition (plastic balls, staples etc) are strictly forbidden. Airsoft weapons are not allowed. Metal chains longer than 20 centimeters are not allowed (if they are longer, they must be made of another material or plastic). Parts of costumes that are made out of metal are allowed, as long as they are not dangerous to the visitors of the convention, meaning no sharp edges or pointy edges/tips. In case somebody brings a costume that can be deemed as dangerous, the staff will kindly ask the cosplayer not to wear the costume in the venue or he/she will be asked to leave the premises.
  5. The performances will be decent. Any gestures, obscene dances or with sexual implication will not be performed on stage. Exhibitionism is not accepted. A respectful behavior towards one-self and the audience must exist at all times. Jokes with sexual innuendo are not allowed, unless the non-sexual meaning is at least as easily understood as the sexual one.
  6. Costumes must be also decent. East European Comic Con is targeting a wide audience-range (as well as under-aged children), so the performers must wear costumes which are not offensive and can be viewed by the general public. The minimum accepted is a bathing suit. Any type of thongs, see-through or very small underwear will be covered by a cape/ short pants/skirt/dress etc.
  7. Fire-crackers, fire-works, pyrotechnical devices or anything that can jeopardize the competition is strictly forbidden.
 
  1. Clauses and final terms
  2. Before signing up, the participants will make sure that they have read the full Regulation and that they have understood all the Rules. For any questions or issues, the e-mail address [email protected] is at your service.
  3. The organizing team and the staff have the right to change and modify the Rules and Regulations and to announce the modifications on the website.
c.The exact time-frames for the judging, the contests and all the other events will be thoroughly respected and shown on the website.   
Sign up for the East European Comic Con Cosplay Solo / Group competition